What is a PDF?
PDF is short for Portable Document Format and should come to you with the file extension of .pdf. For the most part, the PDF come to you as a read-only document. Unlike a Microsoft Word document, the PDF cannot be changed or altered by the recipient.
While a PDF can contain embedded fonts, video, forms, text, images and interactive buttons, they are mostly used in the read-only format. Created by Adobe in the 1990’s the object of the PDF was designed to be able to open on any operating system or hardware. For the most part all you need is the software that is considered read only.
Many times, if you don’t have the software on your computer to open a PDF, you are directed to Adobe Reader or a third-party application to install the basic program. If you want to be able to make changes, you can get the upgraded version which gives you much more freedom to work with the document.
One of the cheapest ways to get a PDF writer is to download a PDF printer. Keep in mind you will not be able to alter the document, so you have limited use.
Tell Me More About the PDF Printer
First you will need to download the software application onto your computer. When you are ready to save the document, you click on the print button and select PDF as your choice to print. You will then need to give it a name and save it to your desired folder.
You can then send the PDF to someone who can easily open it. Sharing a PDF with someone prevents them from changing or editing the document.
What is a PDF File?
When you purchase the upgraded PDF software, you will be able to edit the document. Many times, you will be able to download a form and fill it out right on your computer versus printing it up and filling it out by hand. People who are savvy with this software will have their signature on file, so they can insert it into the document. This is a great way to minimize your paper usage.
Foxit Phantom PDF has a wide range of editing and sharing of documents with a variety of features:
- You can search content
- You have the ability to fill out fillable forms
- You get better security by using document encryption
- Many times it complies with industry standards
- You have the ability to integrate with collaboration solutions
- You get the ability to approve/sign documents that are electronic – again saving on paper and ink and filing space.
When the PDF was still young, the process could be time consuming as you had to work with multiple programs to create one. Today, it is quick and easy.